Office 365 User Management Tutorial

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Office 365 User Management Tutorial

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Office 365 User Management: Making and Managing Users and Groups

(Also Some Other Features)

Set up your organization on Office 365 Small Business

Sign in to your Office 365 account at

www.login.microsoftonline.com

Your user name is your e-mail

At the top of each page, you have easy access to your services and settings.

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  1. Outlook (Web App) for email, Calendar, and People are all part of Exchange Online.
  2. Newsfeed, OneDrive for Business, and Sites are all part of SharePoint Online.
  3. Links to the Office store and Office.com for apps and other resources.
  4. Links to the Admin page where you manage Office 365 for your organization.
  5. Links to your profile, Sign out, your Office 365 settings (settings-icon), and Help.

When you add a user, that person can immediately use the software and services included with Office 365.

1. Add a user

Sign into Office 365.

Click Admin at the top of the page.

Click Add users, reset passwords, and more.

Click the plus sign (+) and follow the instructions.

For more information, see Create or edit users.

Access your email and calendar

Note: Your default email address is the one you created during the sign-up process. Your users’ email addresses will have the same format as yours. For example, if your email address is joe@contoso.onmicrosoft.com, then your user’s email address might be dave@contoso.onmicrosoft.com.

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2. Setting Up Groups

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In left column select users and groups.
Select link that says Manage Shared Mailboxes (this is above the list of users)
Once in the Exchange admin center, click on Groups, you can then click on the + and add groups by assigning the group by designating it to be either a security group or distribution group. Once you have the group created, you can add members.

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3. Reset a password

From the Admin Center in the right column there are admin shortcuts. There are links to follow to reset a user’s passwords, or you can also go inside the users and groups link, select the user you need to reset, and then reset from there.

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If you Lost your admin password you can use the self-service tool online to reset your admin password.

Reset your admin password

Sign into Office 365.

From the Admin Portal, click Can’t access your account? to get started.

When prompted, enter the user ID that’s registered with your Office 365 subscription.

For more information, see Reset an admin’s password. Or click here to reset your password now.

4. Set up Outlook Web App

Sign into Office 365.

Click Outlook at the top of the page.

Follow the instructions to configure your language and time zone.

For more information, see Start using Outlook Web App for email and calendars.

5. Access email from Outlook

You’ll need to configure Microsoft Outlook 2010 or Outlook 2013. For a step-by-step how-to, see Set up email in Outlook 2010 or Outlook 2013.

Connect other email accounts

If you or your users have other email addresses that need to be managed and accessed all in one place from your Office 365 email account, you will need to connect them. You can connect up to five email accounts from providers such as Hotmail, Gmail, and Yahoo!

Connect another email account

Ensure that your email provider supports POP and IMAP.

Turn on POP or IMAP access. (See Turn on POP or IMAP access.)

Sign into Office 365 and click Outlook at the top of the page.

Choose Settings settings-icon > Options > Connected accounts.

Click the plus sign (+) and follow the instructions.

For more information, see Connected accounts.

Install Word, Excel, and the rest of Office 2013

6. Download Microsoft Office software

Note: This section applies to Small Business Premium customers. If you use the Small Business edition, you can connect your existing Microsoft Office software to Office 365 as explained next.

With Office 365, you can stream full versions of Office desktop software from the cloud from any internet-connected Windows 7 or Windows 8 PC. For Office 365 Small Business Premium, you can also download and install Office applications such as Word and Excel onto your computer.

7. Install Office 365 applications on a computer

Sign into Office 365.

On the Admin Portal, click Settings settings-icon at the top of the page.

Choose Office 365 Settings > Software.

Select your language and click install. (select 32-bit)

For more information, see Install Office on your PC or Mac.

Connect your existing Office to Office 365

Note: This section applies to Small Business customers only. Small Business Premium customers can download Office with their Office 365 subscription. (See the previous section.)

If you already have Microsoft Office 2007 or Office 2010 installed on your computer, you can connect it to Office 365. Then you’ll be able to sign in and access all your familiar Office applications and personalized settings from any internet-connected Windows 7 or Windows 8 PC.

8. Connect an existing Office suite to Office 365 (this is if your PC already has office)

Sign into Office 365.

On the Admin Portal, click Settings settings-icon at the top of the page.

Choose Office 365 Settings > Software.

Click desktop setup and follow the instructions.

Set up email and document sharing on your mobile device

With Office 365, you can access your email, documents, instant messaging, and other services from your mobile device wherever you are.

9. Configure a mobile device for Office 365

Sign into Office 365.

On the Admin Portal, click Settings settings-icon at the top of the page.

Choose Office 365 settings > software > phone & tablet.

Select the device you wish to configure and follow the instructions.

For more information, see the Set up and use Office 365 on your phone or tablet.

10. Connect people everywhere with Lync

Lync can connect your users with instant messaging, voice and video calls, and online meetings with screen sharing. If you have downloaded the full Office suite (see above), then you already have Lync installed and you’re ready to use it. If you don’t yet have Lync, download and install it following these steps.

Install Lync

Sign into Office 365.

On the Admin Portal, choose Settings settings-icon > Office 365 settings > software.

Click Lync and follow the instructions.

Once Lync is installed, you’re ready to start collaborating. For more information, see:

Start using Lync for IM and online meetings

Send an instant message

Set up a Lync Meeting

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